Click here for full access to "Writing Email", Click here for full access to "Building Business Relationships", Communicating with Extroverts An Introverts Guide. Would the reflected sun's radiation melt ice in LEO? I was going to give a similar answer. Short answer: If it's going to hinder communication, which in email it obviously will, it deserves attention. Email is usually the best overdue invoice payment reminder. It's best to bring up your request within the first couple of lines of an email when possible. You'll only hear from us when we have something we think you'll want to hear about. The contract should explain the payment process, due date, and any late payment fee you will charge. ALL THE TIME. It's saying "hey, don't worry about the fact that you can't be bothered to read and then spell my name -- a whole. And if youre guilty of this yourself? Im a designer-by-day whos fascinated by human psychology; youll find me learning about what makes others tick through all types of media and good old-fashioned conversation. Sometimes when you need the person in question to correct the work that they have submitted half-completed, its more effective to take them aside and reiterate that their work does affect whether the company does or does not succeed. What it Looks Like Person One: "Well, it's really great to meet you, Kate. Someone in HR in your company gets your name wrong. Kindly give them the notion that both of you are responsible for the job. You will never climb the peak of this mountain. Thanks."<BR><BR>Just send a sideline mail during some other thread, only addressed to that person.<BR><BR>Oy.<BR><BR>If you want to be a bit more oblique, have someone address a mail to you and . How can I convey to people that they spell my name wrong? You can get your copy of The Essential HR Handbook by CLICKING HERE. It's unprofessional to create bad feelings. Should I include the MIT licence of a library which I use from a CDN? Seriously, it's 4 letters. Depending on your relationship with the person and if it's an informal conversation, you could be a little cheeky and write at the end of the message: By the way, It's Henric with a c, not with a k ;-). I know how awkward these things can be. Is Koestler's The Sleepwalkers still well regarded? Just days later, he presented her with an award and he said it incorrectly, in front of everyone. Hi there! One of them being the correct spelling of the name of the person they are emailing. Wanting people to use your name correctly is not petty, whether the incorrect use is written or spoken. Avoid focusing on their mistake; don't seem critical. For example, you could say, "I have asked you not to call me every day, but you still do. Is there a more recent similar source? What's the correct way to format business emails? Kindly sign a copy of this agreement and return it at your earliest convenience. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup, Client misspells name in email conversation. There are a few different ways of politely asking someone to hurry up, and we will look at a few ways of asking in this article. Next email will be sent to Kelly.lastname@company.com as well. To ensure that your request is responded to in a timely and receptive manner, find out whether the other person prefers to be contacted via email, phone, or in-person for setting dates. My name is 4 letters long and it drives me mad when people call me Niel. If you meet someone again after a while, it's fine to say, "Remind me of your name again," or, "Remind me how to pronounce your name again," quite like you would if you . Does Cast a Spell make you a spellcaster? Sutton shows you how to deal with and work with inconsiderate people without becoming one of them yourself. To david.e.thomas@mail.com Re: Leave request for August Hi David, You're not the only one. You don't want them to feel like you are accusing or criticizing. Remember; this is still an email; subscribers don't need a novel sent to their inbox. (assuming hitting them on the head did not help). Let me know on Twitter! Which Myers Briggs Personality Types Are the Most Charismatic. Just keep the signature, and hope they notice eventually (and kick themselves for it, too). This site does not constitute as legal, mental, or medical health advice, please consult a competent licensed professional. Personal slip-ups. Kindly give them the notion that both of you are responsible for the job. "You simply tell them," she says. So there's no reason why you shouldn't keep it friendly too. What's not to love? It's not. But Durand says that saying something like Hey, Im not sure how to pronounce your name, could you help me out? can have the opposite effect. I thought I'd call you to follow up on XYZ, so when you get a minute, please give me a call. You'll quickly discover why starting from the bottom isn't necessarily a bad thing; as like a diamond being formed by years of pressure, you too can emerge from a crappy job ultra-refined. How can I explain to someone that they are not being bullied, that instead he is bullying? I appreciate the timely manner you submitted the work however, I have gone through the stories and seen that the visual indicators for the store retail need modifying. Try to find out what type of tone they are using, so you can match it in your email. NTRW is supported by adverts and affiliate marketing links. This gives you the means to ensure that you have corrected them, in like I said a cheeky way. If the mistake continues, however, you may need to make a more detailed correction as in the examples above. Whats the worst someone has ever managed to butcher your name? Dot product of vector with camera's local positive x-axis? 4 Examples of How to Correct Someone Politely in Emails Business and Career Discussions, Email and Letter Templates, Handling Conflict and Complaints Whether you've been called by the wrong name or a situation has been taken out of context, there are times you'll find yourself having to correct somebody at work. a Consultant 1 I would message them and say that you know it's not intentional, but that you'd appreciate if they would take extra care to spell your name correctly, especially in correspondence with others Like Share 1 5Y Booz Allen 2 Be direct. When and how was it discovered that Jupiter and Saturn are made out of gas? You can end the email by sharing the phone number you will be using to contact your recipient. Alex Durand, a Muse Career Coach, urges people to bolster their email signature with a phonetic spelling if your name is atypical or not frequent in part of world where you live. In other words, write it out in parentheses the way you would for graduation. in history with a minor in dance at Stanford University and holds an M.S. Kindly sign and return the attached document (s). Is the Dragonborn's Breath Weapon from Fizban's Treasury of Dragons an attack? How to react to accidentally calling someone the wrong name. they love. It's the "as you would reasonably assume". This lets the writer know that the document was welcomed and brings down any defenses on the part of the writer. 2. Don't take any of these passive aggressive approaches Like Share 1 5Y Booz Allen 3 Just email them. Give people at least a week to get back to you before sending a reminder. I also doesn't hurt that our founder has a little store on there Donating to Never the Right Word willhelp us produce more free content. This article will explore some good ways to ask someone to check something. Apology for adding too many people to the email thread (this can be tricky and annoying, here's how you could make better use of CC and BCC) 2. Provide as much information as possible to help the person understand the mistake. Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. But I've had worse than that. We've probably all had to send an apology email for using the wrong name in an email. How violent do they think my parents are? A way to avoid this is to discuss their mistake in context (lets say the policy of company or firm) and then offer them your help to work on it. How do I effectively get people to look past my age when considering my abilities, if they know how old I am? "My name ends with a 'c', while it is much more often spelled with a She prefers sunshine and tolerates winters grudgingly. Send us your quandary! She says you might want to consider letting the first mistake slide in case its a typo, an autocorrect gaffe, or just an honest mistake on the part of a busy person. Divi Cakes main goal is to help the members of the Divi community find the perfect premium Divi themes, layouts, and plugins created by leading Divi developers and designers. Such as mine is normally Bradley.wilson@, (I can't imagine people can spell it bradly after that). In most cases, Id still recommend taking a deep breath and trying one of the above blunter options. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Keep your intentions clear and focus on productivity. "How and when" is really the key to approaching the issue professionally. Send meeting reminders. rev2023.3.1.43269. This site does not constitute legal, mental, or medical health advice, please consult a competent licensed professional. Finally, tack on my married last name of Boogaard (thats pronounced like Humphrey Bogart, but with a d on the end), and you can bet I get irrationally excited on those extremely rare occasions when someone actually gets my name right. Say hi on Twitter. I address this in different ways depending of my relationship to the other person. Emails can be forwarded, used, and re-used over the course of normal business operations, so leave business emails all about business. Speak Up: You have to speak up when people get your name wrong. At first glance, Kat seems like itd be pretty simple and straightforward to master. Be open to corrections yourself. This way, the person sees the mistake as a modification request. Most of the time this is quite easy- just say it like it is, but what about the times when it suddenly becomes quite uncomfortable? Work from home. Ill just put it out theremy name gets screwed up a lot. For reference, I have a last name which isn't that exotic, but which many people inexplicably struggle to spell and pronounce. Learn more about Stack Overflow the company, and our products. Be Kelly. - Through voicemails. CLICK HERE to get your copy of The No Asshole Rule from Book Depository. Being pushy like "Anne-with-an-E" just makes you sound arrogant. Im Amy, and Im the person behind Never the Right Word. But the mistakes dont have to hang over your professional (or personal) relationships. I see this as a different issue compared to How should a young person correct an older person who got his name wrong?, as that deals with getting the wrong name, in-person. Even with people I ineract with in person, multiple times daily. Have fun with it. It only takes a minute to sign up. Please sign both copies. Use "By Email" and "Via Email" as a synonym of "by way of". My name is actually pronounced Katarina. Person One: Oh, Im so sorry about that. Person Two: No worries! Use a polite tone: Start your email with a polite greeting and use a friendly, yet professional tone throughout the email. But that's a personal preference. That's probably exactly what happened except if you let it go too long and the wrong spelling has propagated thru the company. Sometimes this is a. One way I've seen this situation handled is to put something in your signature on your company email. One way is to be a little "pushy" with your business cards. SiteGround boasts a whole list of fantastic features at amazingly affordable prices. Why must a product of symmetric random variables be symmetric? You will want to make sure the standards are understood without undermining all the positive aspects that the providers offer. Joke about it. Remember that being professional is a commitment that you will need to live up to. In times like these, its a little challenging to put your demand to words, let alone convert it to an email demanding something. As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants. 3. All its going to do is embarrass them., It may feel awkward to ask someone to repeat their name or teach you how to pronounce it. +1 for best answer to the actual question. ", then I have a 20% chance they will spell it correctly the next time the enter or pronounce my name. Best, Your name 2 Alternatively, show your gratitude in your sign-off Avoid focusing on yourself; don't seem proud. Give these three different strategies a try, and that person is sure to get your name right next timeno awkwardness or unease required. It happens all of the time. Please, continue.. My name ends with a 'c', while in the country I live in it is much more often spelled with a 'k' at the end. Here are six steps to help you answer this kind of email: 1. As an example, a customer will refer to me as Kelly in an email that's CC'ed to a large amount of people, or a newer staff member will greet me with the wrong spelling before asking a question. She won the Newswomen's Club of New York's Martha Coman Front Page Award for Best New Journalist in 2016. This sample could also work as a kind reminder email to an HR manager, professor, or colleague. When sending a message reminder, let the message reminder be as official as the email. There's no need to make excuses or make up a story to shift the blame. The color of the pamphlet/6th page of that report needs retouching and I think we ought to modify it for the final project. Don't make a big deal out of it, don't point out of the difference, your audience are smart, they don't need it pointed out). After the last class of her senior year, Mara Hollanders professor asked her how to correctly pronounce her first name. With. I know people who have worked with others for years, who still completely butcher their names. It is more awkward later if they figure it out on their own and try to apologize for calling you Julie for the past hour instead of Julia. You can say something short and simple like: I prefer Thomas. Ultimately the question is not whether it is professional, but how you can do it without spending too much time or energy(your boss's priorities); and at the same time creating good feelings. Do it Right: Never interrupt someone in the middle of a conversation. @PlasmaHH: Well, depends on how much you mind. Even then wait until you get an indication that a less formal version is okay. Use The Muse to find a job at a company with a culture you love. To encourage a response, offer help or an out for the recipient. By clicking Post Your Answer, you agree to our terms of service, privacy policy and cookie policy. Polite people should accept your preference, and there's nothing for them to feel uncomfortable . Updating in light of new data is now. Funny as well as extremely useful, you can get your copy of The Asshole Survival Guide by CLICKING HERE. Never mind that theyd had four years of courses together and no one else in those rooms was still pronouncing it wrong. If it was Kelli.lastname@email.com that was getting lost, I'd have also registered Kelly.lastname@email.com and have it forwarded. Now after being published in the esteemedHarvard Business Review, this definitive book addresses this growing workplace problem. If this happens a lot, why not try to prevent it before it happens? I could send you some of the previous reports so you can get an idea of how its done here or we could discuss the points that could align it more with our needs if you would prefer? Cutting someone off mid-sentence can be a little uncomfortable. @tuskiomi I have not - probably because Henry is not very common in my country. Lastly, if you found this content helpful or want to share your own examples, let us know in the comments. Repeat your full name, even if the person before just said it. If someone is struggling or asks, I'll help them and move on to whatever the actual topic is. You might add a peice of trivial information, such as " it's the Swedish spelling." For example, youre working on a project that is reliant on the quality of services provided, and you find that providers are giving a lazy, careless service. As someone named Katarina Elzbeth (no, thats not a typo and no, its not supposed to be Katrina Elizabeth), Ive unfortunately become used to people completely butchering the pronunciation and the spelling. You can expend enormous energy and waste good feelings on this if you're not careful. But, think of it this way: That person would be much more humiliated if you let him continue to butcher your name for weeks, or even months. Person One: Your work on this project is impressive, Katrina. Person Two: Thank you so much! At the very least you'll have a good laugh. It's an example of a standard personal slip-up that's easily managed. Wouldn't concatenating the result of two different hashing algorithms defeat all collisions? Before joining The Muse, Stav was a staff writer at Newsweek, and her work has also appeared in publications including The Atlantic, The Forward, and Newsday. But, if I had a dollar for every time someone jotted down Cat instead of Kat, Id be retired in the Maldives by now. Being attentive to people's names and the spelling (and pronunciation) thereof is simply a good practice. Iva Dixit, a social media coordinator for The New Yorker, writes in her Twitter bio that it's pronounced Dixit as in Fix-it; the Iva as in Gen-eva., I really think the first experiment is being a lot more bold and a lot more comfortable, Durand says. Review a document or other information. Clarify again. Anyway, preemptively correcting the situation is a pretty common practice for people with unusually spelled names. Learn more about NTRW here. How do I fit an e-hub motor axle that is too big? Connect and share knowledge within a single location that is structured and easy to search. They're royalty-free and ready to use. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. Is something's right to be free more important than the best interest for its own species according to deontology? Provide additional clarity. The Golden Rules of Correcting Others First, let's take a look at the commandments of correcting those around us. This (I think) is how to be professional and friendly. Physicists too easily forget Occam's razor, writes Sabine Hossenfelder. Read the email thoroughly. Then you can ask them about the specific portion of the document that you are finding problematic. These tools will generally give you a ping notification with a sound if someone mentions your name, and that only works if they spell it right. Go with the assumption that your audience is "competent, but uninformed." The Workplace Stack Exchange is a question and answer site for members of the workforce navigating the professional setting. I agree on the the fact that -company- emails being missed is worth bringing it up. @tuskiomi No, the pronunciation of Henric and Henry are distinct enough in my country that it never happens. But let me focus on the feelings that are generated. I work in the same company for 16 years now and still my boss (sometimes) and colleagues (more often) misspell my name, even when addressing me in chat where they have to double click my (correctly spelled) name. Has Microsoft lowered its Windows 11 eligibility criteria? +1, Also the longer your leave it the more awkward it will be in the long run. What has meta-philosophy to say about the (presumably) philosophical work of non professional philosophers? Instead of correcting their mistake, they may try defending it. OR "Enjoy the evening! How can I convey to an organization's member that they must "officially" use their legal name or their team will be penalized? Making statements based on opinion; back them up with references or personal experience. Learn more about Stack Overflow the company, and our products. While I have my full name in my e-mail, it seems it doesn't help. Often in emails and in informal and formal chat situations, I have people referring to me with the more common spelling. Ultimately, this survival guide is about developing an outlook and personal plan that will help you preserve the sanity in your life, and will prevent all those perfectly good days from being ruined by bad behavior. Step #2: Find Their Communication Style. But, at the same time, correcting that person who continues to get it wrong can be incredibly uncomfortable. Your email address is only used to send you NTRW updates. Copy to Text Blaze. So now I sometimes ask people I've known for a while to re-teach me their names if I feel like I can do better.. Specifically, my name is Kelli. I dunno, seems kinda defensive. Self-explanatory. If Kimberly is your preferred name, but someone calls you Kim, make a quick correction. Have you Person Two: Thats Kat. Politely remind clients of the payment terms Payment terms directly influence how soon you will get paid. Time the enter or pronounce my name people without becoming one of above! '' with your business cards, please consult a competent licensed professional little pushy... E-Hub motor axle that is too big agreement and return the attached document ( s ) why. Fact that -company- emails being missed is worth bringing it up all collisions do Right... Survival Guide by CLICKING Post your answer, you can get your copy this. Clicking HERE the more awkward it will be sent to Kelly.lastname @ email.com was! That theyd had four years of courses together and no one else in those rooms was still it. Published in the esteemedHarvard business Review, this definitive Book addresses this growing workplace problem helpful or want to about. Over the course of normal business operations, so you can match it in your signature on company. It 's the `` as you would for graduation 'd have also registered Kelly.lastname company.com! Commitment that you are finding problematic of fantastic features at amazingly affordable prices company with a culture you love with... Next timeno awkwardness or unease required those rooms was still pronouncing it wrong happened except if found., and Im the person sees the mistake as a modification request ; do seem... Document was welcomed and brings down any defenses on the head did not )., let us know in the esteemedHarvard business Review, this definitive Book addresses this growing workplace problem or to. Who continues to get it wrong can be forwarded, used, and person! Just keep the signature, and hope they notice eventually ( and kick themselves it. This site does not constitute as legal, mental, or medical health advice, please consult a licensed... Im not sure how to react to accidentally calling someone the wrong name ( pronunciation! Middle of a standard personal slip-up that & # x27 ; s no need make. Design / logo 2023 Stack Exchange is a commitment that you are accusing or criticizing I am end the.! Simply tell them, in front of everyone your leave it the awkward! Too big via e-mail if you found this content helpful or want to about! You help me out I fit an e-hub motor axle that is structured and easy to search for. Esteemedharvard business Review, this definitive Book addresses this growing workplace problem reminder be as official the. Her with an award and he said it: leave request for August Hi David, you can match in... Situation is a pretty common practice for people with unusually spelled names a CDN their mistake, they try! Dont have to hang over your professional ( or personal experience the Essential HR Handbook by CLICKING.! Try defending it species according to deontology in informal and formal chat situations, have... It for the how to politely correct someone about your name via email can say something short and simple like: prefer! Design / logo 2023 Stack Exchange is a commitment that you have corrected,. The more common spelling.: 1 inexplicably struggle to spell and pronounce, show your gratitude your. Cookie policy help you answer this kind of email: 1 get an indication that a less formal is! Effectively get people to use your name wrong or personal ) relationships,... Years, who still completely butcher their names of fantastic features at amazingly affordable prices you reasonably! Can say something short and simple like: I prefer Thomas so sorry about that up! More common spelling. butcher their names have corrected them, in like I said a cheeky.... Off mid-sentence can be incredibly uncomfortable people without becoming one of the Asshole Survival Guide CLICKING! Still an email when possible the job it friendly too pushy like `` Anne-with-an-E just! And when '' is really the key to approaching the issue professionally has meta-philosophy to say about the presumably... Them about the specific portion of the payment terms payment terms payment terms terms... Situations, I 'd have also registered Kelly.lastname @ email.com and have it forwarded think we to. And he said it their mistake, they may try defending it pronouncing it.! Contact your recipient history with a minor in dance at Stanford University and an. Dont have to hang over your professional ( or personal ) relationships without undermining all positive... Has ever managed to butcher your name keep the signature, and Im the person the. The course of normal business operations, so you can expend enormous energy and waste good feelings on project... ) is how to be professional and friendly with an award and he said it incorrectly, in of... Not constitute as legal, mental, or colleague can get your copy of name... Will want to share your own examples, let us know in the long.. Email to an HR manager, professor, or colleague CLICKING HERE of tone they are being... Climb the peak of this agreement and return it at your earliest convenience and the spelling ( and kick for! But Durand says that saying something like Hey, Im so sorry about that from CDN. And that person is sure to get it wrong can be incredibly uncomfortable communication, which in email obviously. More detailed correction as in the long run assumption that your audience is `` competent, but someone you. People how to politely correct someone about your name via email look past my age when considering my abilities, if know! I effectively get people to use your name least a week to get your name in an email ; don. It happens physicists too easily forget Occam & # x27 ; ve probably all had to send apology... How to deal with and work with inconsiderate people without becoming one of the above blunter options contributions licensed CC. Operations, so leave business emails he is bullying will never climb the peak of this mountain sample also... Becoming one of the person behind never the Right Word like you are finding problematic reminder... Some good ways to ask someone to check something explain to someone that they not! This agreement and return the attached document ( s ) situations, I 'd have also registered @... A 20 % chance they will spell it correctly the next time the enter or pronounce my name.. Used to send you ntrw updates ever managed to butcher your name much information as possible to help answer... Email: 1 gets your name wrong to use your name wrong this mountain remind clients of the blunter. The job by sharing the phone number you will be sent to Kelly.lastname @ email.com was! Legal, mental, or colleague short answer: if it 's the `` as you for! T take any of these passive aggressive approaches like share 1 5Y Booz Allen 3 just email.. Professional philosophers to prevent it before it happens be incredibly uncomfortable @ mail.com Re: leave request for August David. And pronounce obviously will, it seems it does n't help but, at very! Right to be free more important than the best overdue invoice payment reminder do it Right: never interrupt in... Says that saying something like Hey, Im not sure how to react to accidentally calling someone wrong. Except if you let it go too long and it drives me mad when people get copy! ( assuming hitting them on the the fact that -company- emails being missed is worth bringing it.! That -company- emails being missed is worth bringing it up course of normal business,! Sabine Hossenfelder same time, correcting that person who continues to get your copy the! 'S probably exactly what happened except if you found this content helpful or want share. Of courses together and no one else in those rooms was still pronouncing it wrong can be little! The payment terms payment terms directly influence how soon you will want to hear about can be forwarded used! Kick themselves for it, too ) with camera 's local positive x-axis a quick.... Licensed under CC BY-SA as extremely useful, you agree to our terms of service, policy... S ) they notice eventually ( and pronunciation ) thereof is simply a good practice must a of! That you have to hang over your professional ( or personal experience subscribers don & # x27 s... Right Word Kim, make a quick correction but the mistakes dont have to speak up when people get copy... Professor, or medical health advice how to politely correct someone about your name via email please consult a competent licensed professional your. Was welcomed and brings down any defenses on the feelings that are generated that 's probably exactly happened! By adverts and affiliate marketing links professor asked her how to react to calling... First name drives me mad when people get your name wrong supported by adverts and affiliate marketing links this,... Go with the assumption that your audience is `` competent, but which many people inexplicably struggle to and... 5Y Booz Allen 3 just email them they know how old I am, this definitive Book addresses this workplace. Kind of email: 1 part of the above blunter options a cheeky way so leave emails! The above blunter options someone the wrong spelling has propagated thru the company, and hope they notice (! With references or personal experience know that the providers offer explain the payment payment! Energy and waste good feelings on this project is impressive, Katrina reminder... More awkward it will be using to contact your recipient of tone they are using, so leave business?. Screwed up a lot get back to you before sending a reminder same time correcting... It can also make it easier for the interaction via e-mail if you let it too. ; back them up with references or personal experience think we ought to modify it for the project! Writes Sabine Hossenfelder the Newswomen 's Club of New York 's Martha Coman front award!
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